Today, I thought I should share with you the apps I use for my business on a daily basis. Most of them are free or quite affordable.

Toggl Track

Toggl Track is a time-tracking tool that allows me to track the time I spend on each project and send daily/weekly/monthly reports to my clients - as Excel or PDF documents.


LastPass is a password manager that stores my passwords and personal information (credit card, passport details, etc…) safely. I like that I can set super strong passwords and forget about them (it would be quite tricky to remember this password P6R76J$X@ABe&LzB). 


Buffer is a social media post scheduler that schedules and publishes my content to all my social media profiles. What I like about Buffer is that I can create one post and send it to different social media profiles. Of course, I can customise each one individually before I schedule them but it is all done on one screen and I do not have to create a post for each platform anymore - A real time-saver!


Grammarly is an online grammar checker. I installed it in Outlook, as a browser extension and on my phone so everything I write is checked for spelling and grammar mistakes. I like to proofread an email before I send it but I sometimes omit a word or a letter and I find it quite reassuring to have Grammarly running in the background.

Adobe Scan

Adobe Scan is a mobile phone scanner. I use it when I am on the go to scan a document with my phone (e.g. receipt). it is a very handy and powerful tool. 


HelloSign electronically requests and adds legally valid signatures to any document. I use HelloSign to send my VA agreement and other forms that need to be signed by my clients.


Canva is a great design tool. I use it to create visuals for my social media posts. I used to have the free version but now pay for the premium version as it allows me to save my brand colours, my logos, as well as create folders for my different projects. I also have access to a more extensive photo bank.


Trello is a project management tool. This is another tool I use every day to organise my (and my clients') projects. It allows me to create visual boards with cards (a bit like post-its) and labels, that help me stay organised and my collaborators up-to-date with the project's progress.


I don't think I need to explain what Zoom is after the few years we have had :). I use it every day for networking and for client meetings and it is my favourite video conference tool. I like that I can record a meeting and create breakout rooms for brainstorming sessions in smaller groups.


Wave is an invoicing and accounting software which allows me to create personalised invoices and templates (as well as payment receipts, reminders, etc…). I can run multiple businesses in one account and send a quote (that I can then turn into invoices once approved). I can even scan receipts (with the Wave Receipts app) and take card payments.

There are so many other apps I could mention but these are the ones I could not run my business without. It amazes me that we can use all these wonderful apps for free (or almost)!